DR. ABESS A.N. TAQI – NOTARY PUBLIC AUTHORISED TO PRACTISE IN ENGLAND & WALES – SUITE 21, IMPERIAL HOUSE, 64 WILLOUGHBY LANE, LONDON, N17 0SP
TERMS OF BUSINESS
The service provided by me is that of a Notary Public carrying out all permitted notarial activities including, where appropriate, arranging legalisation of documents and sending them onwards to their final destination, which is in usually in the jurisdiction of a foreign country.
An essential part of a notary’s role is to maintain and keep records. You can view details of how I handle your data on my notarial website www.abesstaqi.com.
I offer appointments during business hours and occasionally outside of business hours but only in exceptional circumstances. I am also prepared to make home visits or visit corporate clients at their place of business. If the notarial appointments take place outside of my office, my costs quotation will seek to cover travelling time and expenses. Occasionally, I may not be able to see you within the timeframe you require, or I may decide that I am unable to act for you in which case I will advise you of the situation and accordingly provide you with the necessary information to enable you to locate another notary who can assist you.
5. Identification: I will need you to produce by way of formal identification the original of (in preferred order)
If neither of the above are available, at least two of the following will be acceptable:
You must also bring any other means of ID which may be referred to in the papers sent to you as being required to be produced to me such as a foreign Identity Card. I may also ask to see further evidence of identity such as marriage certificates etc. and will advise you of this if necessary.
In each case:
• Evidence of identity of the authorised signatory (as listed above).
• A copy of the current letterhead (showing the registered office if it is a company).
• A Letter of Authority, Minute, Resolution or Power of Attorney, authorising you to sign the document.
Additionally, companies: Certificate of Incorporation and of any Change of Name, A copy of the Memorandum and Articles of Association Details of Directors and Secretaries. In all instances I will be carrying out various company searches, which may have an effect on the level of fees charged.
Additionally, partnerships, clubs, etc.: A Partnership Agreement; or relevant Trust Deed; or Charter; or Constitution/Rules.
If the matter is simple, I will endeavour to charge a fixed fee to include disbursements such as legalisation fees, postage, consular agent fees, courier fees, travelling expenses, translating costs and so on. I do not charge VAT. I have a minimum fixed fee of £90.00 per document and I will advise you if I determine or consider your matter will attract the minimum fixed fee.
For more complicated or time-consuming matters the fee will be based on my hourly rate of £200.00 subject to a minimum fee of £180.00 per document plus disbursements. The fee charged may include time spent on preliminary advice, drafting and preparation time, making and receiving telephone calls, correspondence written and received in all formats, arranging legalisation and record keeping.
If I am provided with multiple documents to notarise, I shall provide you with a breakdown of the fee charged for each document.
Abess Taqi (hereinafter referred to as ‘the notary’)
The notary will witness my signature and affix her seal of office at her sole discretion.
If the notary prepares any documents, she will rely on information I give her. I am responsible for all errors and omissions in that information.
I confirm that I have read and understood all the documents that I will sign and that by signing them I intend to give them legal effect.
I acknowledge that the notary is acting as a witness only and is not providing any legal advice and is not responsible for the legal affect, content or validity of the document. I acknowledge that I have represented myself to the notary as having read and understood the content and the legal effect of the documents being signed by me and I have been advised to take independent legal advice before signing the documents. The notary is not party to any transaction, the notary accepts no legal responsibility or otherwise whatsoever for any delays loss omissions, costs, claims or damages arising out of his notarisation of any of the documents.
I verify that all documents and the facts contained in them are true and authentic and are not made as part of, or as a plan for any illegal act against the laws of any country in the world.
I shall and hereby agree to indemnify the notary from and against any claims, losses, demands, actions, liabilities, fines, penalties, reasonable expenses, damages and settlement amounts (including reasonable legal fees and costs) incurred by the notary arising out of or in connection with any breach by me of the warranties included in paragraph 9 of the data protection privacy notice (DPPN), which can be found at www.abesstaqi.com .
I accept that if I require the notary to forward or e-mail any documents after completion to me or any other person, then this will be at my risk and I accept that email is not always a secure method or transmitting information of documentation and is at risk of a security breach
The Notaries Society Approved Complaints Procedure
1.1 The Notaries Society intends that this procedure will enable the resolution of complaints made against General Notaries who are members of The Notaries Society.
2. Making a complaint
2.1 The complaint should be made to the Secretary of The Notaries Society at the following address:-Christopher Vaughan,
The Notaries Society,
P O Box 7655 Milton Keynes MK11 9NR
2.2 The Complainant shall provide the Secretary with full details of the complaint together with copies of any documents or correspondence.
2.3 If the Complainant has any difficulty in making the complaint in writing he/she should contact the Secretary for assistance.
3. Action by the Secretary
3.1 The Secretary will write to the Complainant asking whether he/she is willing for the complaint to be considered by the President and Vice-President within the Approved Complaints Procedure if that agreement has not already been obtained.
3.2 The Secretary will prepare copies of all the papers and deliver them with his own report (if necessary) and a summary to the President and the Vice-President of The Notaries Society
3.3 It is anticipated that the parties will cooperate to assist the Secretary in facilitating the Approved Complaints Procedure.
4.1 The President and Vice President will consult together and will propose a conclusion which in their judgement is fair to both parties. A written record of the conclusion will be sent to the Secretary who will then inform both parties and the Faculty Office. At the same time the Complainant will be informed of his/her right to complain to the Legal Ombudsman the timeframe for doing so and full details of how to contact the Legal Ombudsman.
4.2 The conclusion is to be notified to both the Complainant and the Notary no later than 8 weeks after the date of which the Complainant complained. After this period the Complainant may complain to the Legal Ombudsman whether or not a conclusion has been notified to him/her.
5. Effect of conclusion
5.1 It is expected that the Notary will implement any remedy (if any) which is recommended at the conclusion. Nothing in this clause prevents the Notary from providing an alternative remedy but the Faculty Office will consider it to be a serious matter of concern if the Notary does not abide by the conclusion without reasonable cause.
5.2 Nothing in this procedure prevents a party from pursuing their case with the Faculty Office (in cases involving misconduct), the Legal Ombudsman or the civil courts or as may be appropriate.
6. Additional notes
6.1 The Secretary when preparing the documentation provided for in clause 3.2 may ask for further information from either or both parties
6.2 The President and the Vice President may ask for further information from either or both of the parties before they can reach a conclusion.
6.3 The Complainant is not required to provide further information as specified in 6.1 and 6.2 above but it is anticipated that the Complainant will provide information relevant and necessary for the resolution of the complaint.
6.4 If the nature of the complaint indicates that there may have been ‘notarial misconduct’ the Secretary shall notify the Faculty Office but this in no way prevents the operation of the Approved Complaints Procedure in the resolution of the complaint.
6.5 The Notaries Society cannot consider any complaint if it is or becomes the subject of any Court proceedings (other than proceedings in the Court of Faculties).
6.6 Original documents and correspondence should not be sent to the Secretary unless specifically requested.
6.7 The expression ‘President and Vice President’ shall include such other members of the Council of The Notaries’ Society as shall be nominated by either the President or the Vice President to act in their place.
6.8 The Secretary may depart from these rules only in cases where reasonable to ensure the effective and timely resolution of complaints and will have regard to any guidance issued by the Faculty Office or Legal Services Board when doing so.
I may also have to reveal such information to:
You can exercise your rights as a data subject in accordance with the Data Protection Act 2018. Please see our Privacy Notice at https://www.thenotariessociety.org.uk/pages/privacy-notice
Abess Taqi ® 2020
Dr. Abess A.N. Taqi LLB (Hons.), M.A. PhD ® 2020
Imperial House, 64 Willoughby Lane London N17 0SP
Tel.020 8885 3999 Fax.020 8885 4114 Email. firstname.lastname@example.org